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SpinDistribute.com Article Directory

The following article was published in our article directory on December 22, 2010.
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Maximize Your Office Communications by Choosing the Right Business Phone Systems

Article Category: Computers and Technology

Author Name: Craig Yancich

Choosing the right business phone systems is one of the most essential decisions a business owner can make. An poorly-functioning phone system can cause you to lose business as clients go elsewhere after having trouble reaching your office or being put on hold for a long time. The problem is that these days, there is a wide range of options and it may be hard to decide which one suits your business the best. Here are some tips on how to find the best phone system for your needs.

What kind of features do you need your phone system to have? Most basic systems have a standard range of features such as voicemail pickup, multiple extensions and call forwarding. But you may also need to avail of optional features such as teleconferencing, voice mail services that act as a virtual receptionist that you can program to route incoming calls to concerned staff, and call diverting that will forward an incoming call to another staff member if the one being called is unavailable.

Can you upgrade the system? This is an important consideration for most expanding businesses, since in a few months or a year s time, you may have more employees, and if you cannot upgrade your phone system to accommodate them, you will have to buy a new one, which can be very expensive.

Which type of service should you use? There are several types of business phone systems that are available:

PBX or Private Branch Exchange is the conventional system found in many offices, in which the switching equipment to route calls between employees and outside lines is found onsite. While it is generally used by medium-scale businesses due to the cost of installing a PBX system, many newer vendors are offering virtual PBX systems that allow you to use your existing landline and mobile lines, saving you money while offering you an alternative to a permanent installation.

VoIP (Voice over Internet Protocol) is an affordable system perfect for micro businesses and home-based enterprises. The system uses the Internet to send and receive calls. However, you will need a high-speed and dependable Internet connection to take full advantage of the system.

Which vendor should you use? Keep in mind that a phone system represents a big capital outlay, and so you should go with a vendor who will offer you the widest range of services. A vendor should not only install your business phone systems, they should also provide training to your staff, if necessary, as well as offering periodic upgrades as well as providing technical support.

Consider talking with your fellow business owners about which systems they use and which vendors they purchased it from. This can not only give you reliable recommendations, but also help you avoid costly mistakes since you can receive advice about problems that may crop up when buying and installing a phone system.

Always ask for a demonstration of the phone system you are buying to ensure that it meets your needs; never buy strictly on the basis of a catalogue or pamphlet description.

Keywords: business phone systems,shoretel phone systems,digium switchvox phone systems

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