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The following article was published in our article directory on June 25, 2012.
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Procedures of Bulk Mailing Services

Article Category: Business

Author Name: Margaret S. Brent

For businesses and organizations to save money on their mails, they send these via bulk mailing services. The Untied States Postal Service considers bulk mailing as standard or regular mail by the bulk. The price is lesser because it would be the sender who performs some of the USPS tasks such as sorting out the mail by ZIP code and delivering them to a bulk mail service facility. There are guidelines of this service that should be met so that the letters would not be seen as non-machinable and would not be returned to the sender.

The process of bulk mailing service starts with the senders joining in training on the guidelines given by the USPS. If they cannot attend the training, they should review these guidelines. Mails that do not adhere to the guidelines would be returned to the sender. These also charge a higher fee than 1st class mail per piece. The mailing service permit that the post office gives can also be forfeited.

There is a bulk mail facility or center where all the mails are transported for delivery. This center should be visited by the sender so that he would know the services offered and the expenses that would be incurred prior to preparing the mail. The sender should know the exact instructions of the center and then get the necessary forms to apply for bulk mailing services. Seven days before using the service, the sender must secure authorization, accomplish the forms and ensure that he has paid all the necessary expenses.

Mailing services by the bulk must contain not less than 200 mail pieces or must weigh at least 50 pounds. The contents must be the same and the purpose should be all about advertising. The contents can be letters, forms, flyers, brochures, catalogs and newsletters. Those that should be sent as first class mail however include personal letters, billing statements, receipts and payroll checks.

According to the USPS, there are rules on addressing and setup to be followed when availing of bulk mail services. The mails should have a return address and indicia, a marking that postage was paid already. There are also wafer seals, closure tabs and folds to be set up. Mails should not have staples because this will not permit the mail to be non-machinable. Non-address printing must be indicated over the delivery line of the address label.

It is also essential to know the vital forms and supplies before availing of the service and then get them at the bulk mail facility. Such supplies include bands, containers and stickers and these are essential to sort out mail. Sorting again is done by the sender and not the postal service hence making mail services inexpensive .

In sorting out the mails, this should be done by grouping them together according to the initial 3 numbers of the ZIP code. The sender must band the group which has at least ten mail pieces and their addresses must be in the same direction. They should also follow the prescribed thickness of the center.

To avail of bulk mailing services, these regulations must be followed.

Keywords: mailing services, bulk mailing services, printing services

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